Production Managers Forum – Spring Green, WI

I’ve had the privilege of belonging to this mythical group for the past seven or eight years, a national group of Production Managers from Regional Theaters, Educational institutions like mine, Opera Companies, and other assorted theatrical institutions across the country. Benefits of belonging to this advanced “hive mind” are almost instantaneous solutions to problems posed to the group, ranging from seeking contacts for designers and other artists, to advice on how/whether to have a horse on stage, which was one of my first queries back in 2012. Having the lived experience of so many other theatre practitioners at your fingertips makes being a PM possible and educational as well. I’d never before been able to attend a PMF gathering – maybe once before. Last weekend was filled with professional networking, sharing of practices, and a healthy dose of relaxation and taking in the green of Spring Green, WI.

In Wisconsin, we don’t say “I haven’t hit a deer”; we say “I haven’t hit a deer yet.”

Mike Broh, Production Manager, American Players Theatre

These words reverberate like the chimes played on the Hill before the matinee at American Players Theatre. Driving to dinner from the hotel, as the slight framed deer dashed in front of the Gray Nissan rental car I’d refused extra insurance coverage on, I breathed a sigh of relief and slowed down.

The road to hell is paved with the flat squirrels who couldn’t make a decision.

This and other funny and insightful quotes peppered many cork boards throughout the backstage and shop areas at American Players Theater. My favorite was the APT Core Values sheet, on the safety yellow paper stock that APT’s production manager, Mike Broh, reserves for only the most critical areas of safety, of which core values would obviously be.

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As someone who began as a Stage Manager prior to moving to Production Management, I’ve always had a soft spot in my heart for SMs, as folks who will have your back to the bitter end. This PMF group may have superseded them after getting to go on this weekend fall PMF conference. Our host was Mike Broh, of American Players Theatre. Sitting in the wide circle of tables in the rehearsal room for both sessions on Friday evening and Saturday during the day was humbling in terms of the collective experience of these Production Managers but in a comfortable non-judgmental way. There were about 40 of us there. Due to the location of the conference, there were PMs from Milwaukee and Chicago, but others who came a further distance, from Boston, New Haven, and Oregon, as well as three of us from Southern California.

Saturday morning we started the day off with a tour of the APT kingdom, which is a vast network of spaces intricately designed for their individual purposes, to support simultaneously five to eight productions annually. The complexity of this was clear even from the initial board filled with the beaming pictures of the staff, and visiting artists, designers and directors. Everyone’s friendly face on a yellow card with their name and their role clearly indicated.

We toured the props domain, starting with the props woodworking shop, framed by the organized jury of chairs sitting above to watch the clean well-organized shop. We moved through the kitchen, to the upstairs clean room for props and costume work, and finally to the furniture storage, each item clearly tagged and coded for easy retrieval. The staff’s sense of humor was evident, from the prominently displayed Julius Caesar, modeled after one of their core company members, complete with 20+ stab wounds overlooking the props work room from behind his own work goggles.

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The tour continued around the many acres on which the Alpha and Bravo buildings were arranged, to the rehearsal space building. I didn’t look around to see if others were salivating like I was, but I suspect they were. I had definite space envy. In addition to the workroom spaces, each of the theatres has adjacent storage spaces to handle the scenery and costumes for rotation in and out of its stages in a very active Rep. Everything’s designed, or course, with these changeovers in mind.

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The Costume Domain was equally impressive. From hats to storage, Millinery and Wig rooms, and spacious fitting rooms, all spaces reflected the ethos of giving your employees what they need to succeed.

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After touring the facilities, seeing the indoor Touchstone Theatre and outdoor Hill Theatre, we returned to the rehearsal room for our second round table discussing important topics. Topics of the weekend (at the risk of banishment from the group) included:

• Trends in Theatre
• Salary Transparency
• Sustainability
• Onboarding New Employees
• Vaping
• Social Media
• Use of Cell Phones backstage

Mike ran the meetings beautifully, letting the conversations about each topic ebb and flow; he didn’t need to moderate – this group pretty much self-moderates, but ending each segment right on time with a droll unsardonic “Well, that was fun,” which elicited a rolling, warm shared laugh across the room every time. Aside from acute space envy, I came away from American Players Theatre with an appreciation of the effects of transparency at practice there, the self-evident respect among the staff. It was great to run into a former student, Lea Branyan, who has worked at APT for several summers, and has recently taken a job with the Lyric Opera in Chicago.

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Just for yucks, as I was writing this, I looked back to see the colorful and extraordinarily helpful descriptions of what could go wrong if I allowed them to bring a horse on stage back in 2012. That’s the other benefit of being a member. Not that I’d wish more email on anyone, but this group is thoughtful and funny with their responses to members’ questions. About that horse idea?

1. Calculate the weight of the horse when standing on 2 hooves and if you have a trapped stage, figure the point load of the floor. Oversheet the floor with 1” plywood and reinforce the braces in the areas where the traps are.
2. Hire a horse and a handler. There are plenty of people who do this in Los Angeles. They bring the horse, rehearse the horse and then ideally, take the horse out of the facility.
3. Be aware of campus sensitivity. Everyone will be looking for you to be abusing the animal. This is usually quelled by saying you have an animal wrangler. (Emphasis is mine)
4. Talk the handler through the expectations of what the horse would be doing, and conditions on stage.
5. When you get to tech, if you haven’t found it too crazy, you will need to proceed really slowly to integrate the horse lest it get spooked.  You’ll want to have horse no people with work lights, then horse with people, then horse with lights, then horse with sound, then add people and sound (this is the biggest jump and the most likely to spook the horse), again then people and light.  Only after everything is good with each step do you go ahead.  We would take a week to get animals who are used to performing acclimated to being in a different production number. And then this was a long lead before audience.
6.   And I forgot to say that the backstage traffic is almost as complicated.  With the right animal it could be quick, if the horse is jumpy, it could be disastrous.  
7. Oh! And don’t forget you’ll need to assign someone to poop duty. 

Throughout the weekend, we ate well at a series of local restaurants, including one of the local hotspots, Slowpoke Bar and Cabaret owned by Mike and his wife Stacey. We even got to slip away Sunday morning to visit the garish House on the Rock, which until I’d travelled there, always thought referred to the Frank Lloyd Wright house, Taliesan. Oh, couldn’t have been more wrong. A kitschy must-see for when you go to Spring Green. That and the National Mustard Museum in Middleton, WI.

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I feel lucky to be in the company of such amazing Production Managers.